2023/2024 Start-up Information

To ensure that we have the most current and accurate information on file for your student, we ask that you complete all start-up forms. Please note that messaging was sent home to families via email in September. if you have already completed these steps, thank you! 

General Start-up Forms

 A communication was sent home to Parents/Guardians or Students of the Age of Majority regarding general start-up forms on September 14, 2023. 

The below google form must be completed for each child you have attending our school. Please submit your response no later than Friday September 29 to ensure that your child’s records are up to date as soon as possible. Should you have any changes to this information throughout the school year, please contact the office right away.

The Start-Up Form Link contains:

#1. Medical Danger-Anaphylaxis – This form is for informational purposes only. Please take a moment to review this important information.

#2. Statement of Personal Information Practices – This form is for informational purposes only. Please take a moment to review this important information.

#3. Authorization for use of Student Photos/Videos and other Personal Identifying Information – Action required: Upon review of this document, please answer the questions and confirm your consent decision. Note: Do not print this form. All that is needed to complete this portion is to electronically answer the questions.

#4. Informed Consent: Outdoor Experiential Education (Walking) Confirmation of Consent – Action required: Upon review of this document, please answer the question as either Yes or No. Note: Do not print this form. All that is needed to complete this portion is to electronically answer the question.

Language assistance: If you require translation services, you can right-click on the Google Form, click on the icon, select the three dots and change to your preferred language. Please note that this will need to be done for each section of each form. 

Thank you for your assistance in gathering this information.

Medical Forms

Does your student have a prevalent MEDICAL CONDITION?

All students with prevalent medical conditions (i.e., anaphylaxis, asthma, diabetes, epilepsy) are required to have a Plan of Care and to have that document reviewed annually.
If your student is new to Nelson this year (this includes all LEAP and grade 9 students), has a new diagnosis, or if there are changes to an already existing Plan of Care, please complete the appropriate form(s) below:

• Anaphylaxis Plan of Care Form

• Asthma Plan of Care Form

• Diabetes Plan of Care Form

• Epilepsy and Seizure Disorder Plan of Care Form

• Generic Plan of Care

    If applicable, please also note:

• Appendix A (Form 1) - Request for School Personnel to Administer Prescribed Medication 

• Appendix B (Form 2) - Authorization for Self-Administration of Prescribed Medication by Student 

For students returning to Nelson this year, and if there are NO changes to your student’s Plan of Care that we have on file from last year, please complete Appendix C. This is required from all students with an existing Plan of Care. 

• Appendix C (Form 3) ANNUAL REVIEW OF MEDICAL INFORMATION - NO CHANGES  form. 

Thank you in advance for completing these forms. Please email completed forms, or any questions you may have regarding this process, to Mrs. Thomblison in the main office at  thomblisona@hdsb.ca. 

For additional health-related information and resources please visit the HDSB Student Health page here.

Student Verification Forms

 A communication was sent home to Parents/Guardians September 20, 2023 with a copy of your student's 'Student Verification Form'.  Viewing this document requires your student’s OEN number as the password to open. This number can be found on any previous report card. Please enter the numbers only, do not include spaces or dashes.

A second message was sent with the following instructions:  Once you review the verification form we ask that you then complete this Google Form. This is where you can make changes & updates to your students information, or confirm that everything is accurate in our system. Please complete the google form even if you have no changes or updates and indicate as such. Complete this process separately for each student you have in the school.

Secondary Intramural Form

A paper copy of the The Secondary Intramural Information Letter, Acknowledgement of Elements of Risk, Consent to Participate, and Medical Information was given to students via their homeroom teacher in early September. Copies are available in the office for students who don't have a period 1 class. Parents/Guardians or Students of the Age of Majority are required to complete and return this page to the homeroom teacher, containing required Intramural acknowledgement of elements of risk, consent to participate and medical information pertaining to your child/ward or student at the age of majority.